Management Information Systems Essay

Douglas McGregor proposed two theories, the Theory X and Theory Y. These are based on how people behave in their work. But most of the time, the behavior of people depends on the situation they are in. These two theories can be viewed as two kinds of attitudes of employees or a person.

In Theory X, people exhibit such attitude maybe because people do not agree with the end results of what they are doing and so they need to be forced to work. They could also have problems with their working environment. They might not feel comfortable with who they are working with and feel unseasy with what is around him/her. There are also cases in which X theory persons simply have their own problems, so least we can do is to avoid adding more problems to them. Their attitude also depends on their mood, their habbit, vices, peers, etc. When dealing with these people, we should not be hasrty and harsh, try to encourage them and make  feel that they are important.

In Theory Y, people involved in this theory are those  who want to do good work because the end purpose would please and satisfy them. Another reason could be is that they just love doing what they do. When we deal with people with this kind of attitude, we need to explain thoroughly the purpose of their actions for them to practice self-direction and self control to accomplish their jobs well. Extracting their best potential could the the best thing that could help them. Of course, in doing such, they should be properly motivated. Complement on their good work and tell them that they could do better could do the trick.

To have good outcomes, we should treat people as responsible and important and try to keep in mind that it is not how we motivate a person, but how we avoid to demotivate them.

 
The management information system of a company has three major functions which are: (a) generating reports like financial reports, annual reports. etc.; (b) answering what if’s questions proposed by the management;and (c) supporting the decision making of the company.  Management information system is of four types.  These are namely the databank information system predictive information system, decision-making information system, and decision-taking information system.  These all help in the betterment of the company.

On the other hand, line managers are responsible for the performance appraisal, training, openness of the employees, work-life balance, and reward and punishment.  These are people who have communication with the company workers.  They are the ones who interact with them everyday. However, not all can be line managers.  One has to have certain characteristics in order to perform the proper duties of a line manager.  A line manager should be able to establish a good rapport with his or her workers.  He should be approchable but should have an unintimidating sense of authority among his workers.  He should also be responsible enough to guide his employees for them to be able to do well in their jobs.  The most important thing to have is discipline in work and respect for the other members of the company.

Now, the marriage of the management information system with the line managers is essential because the MIS does the planning while the line managers do the enforcement of the plans that the MIS has come up with.  Building cooperation between these two groups offer a better work force and better strategies to improve the company.  As the MIS present their reports and suggestions in certain periods of the year, the line managers should be able to take action regarding the problems of the company as stated by the MIS.  For example, if the company workers turn out to be over-worked, then the line managers could give them extra benefits like free hours in the gym or a the spa in weekends to help the employees to relax and rest.

REFERENCES

Answers.com management information system.

http://www.answers.com/topic/management-information-system

Chapman, Allan. Douglas McGregor original XY-Theory model 1960.                                         http://www.businessballs.com/mcgregor.htm

Interview FAQ: How Do You Motivate People? (2007). Eppsnet, notes from the Golden          Orange. http://eppsnet.com/2007/01/interview-faq-how-do-you-motivate-people

The Chartered Institute of Personell and Development. (2007). The Role of Front Line               Managers in HR. 2nd edition.  London                                                                  http://www.cipd.co.uk/subjects/maneco/general/rolefrntlinemngers.htm

Ramesh Babu, A., Y. P. Singh, and R.K. Sachdeva. Improving Agricultural Extension: A          Reference Manual. Chapter 18: Establishing A Management Information System.     FAO Corporate Document Repository.                                                                            http://www.fao.org/docrep/W5830E/w5830e0k.htm

2 Manage Rigor and Relevance in Management.                                                                            http://www.12manage.com/methods_mcgregor_theory_X_Y.html

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