In today’s environment, businesses are required to ensure that their technology remains up to date to attain professional achievements. The tools utilized are intricate in the success and profitability of any corporation in order to sustain longevity. Expenses on communication needs should be thoroughly reviewed after it is determined that the benefits outweigh the costs involved, or that the technology will not be outdated when the time to recoup the amount has been met. Internet tools and technology can be used to help Dirt Bikes’ employees to become more efficient.
This report is focused on how best to structure communication needs for the company. Use of a private extension of the internet and confining it to an organization is called an intranet. If the corporation was to build a companywide intranet, all aspects of the business would quickly be able to securely share any part of the organization’s information with one another. A huge benefit with an intranet is the cost-effective feature which is comprised from the utilizing a paperless environment. For example, a company can publish most of the company documents through the intranet Web pages.
This saves the company money on printing documents and distributing information, duplication efforts, and documentation maintenance. Another efficient intranet communication is the use of “forms” on the intranet Web pages, such as forms for human resource needs. Payroll documents, expense report requests, and an FAQ section in regards to benefits can be posted for easy access by employees. Manufacturing and Production can also utilize an intranet to convey increased levels of products to sales and marketing so that those departments are aware of trying to move items in anticipation of new stock.
Managing projects in a distributed workgroup and virtual team working ensures sharing corporate knowledge and support throughout the company. An intranet is a huge benefit to any organization. Instant messaging is a resourceful tool that can be utilized as a form of immediate communication throughout the company. Department heads would find themselves able to have instant access with employees that might be out of the office and previously hard to track down. Employees will find that access to management for decision making inquiries move at a smoother pace.
Ultimately this tool will allow all users to effectively be in multiple places at the same time. Employees can check facts while engaged in a meeting and this eventually has the power to change the way companies work for the better. Another beneficial tool for Dirt Bikes would be Voice over IP or VoIP. Internet Protocol (IP) was originally designed for data networking. The success that followed lead to the availability to transmit voice traffic over IP based networks as well.
While there is an investment that must be made up front, the benefits will outweigh the costs in the long run. Saving money on the cost of calls is the main reason to deploy a VoIP system. The company will no longer have to maintain separate networks or pay for private phone lines. Another benefit is that there are no additional charges for long distance made calls. A feature to take advantage of would be to embed a link on the company web page that would allow the customer to speak to a customer service operator directly from their home personal computer.
Conference calling between departments will also become uncomplicated and well-organized as well as individual voice mail boxes. The messages can be stored on a computer that you can retrieve at a later time if needed. The wireless revolution is upon us. The technology in regards to wireless communications is fast paced and ever changing. With the advancement in technology in regards to laptop notebooks and tablet computers, mobility and flexibility are the key factors in having wireless available within the company.
While sales staff will require a smartphone or personal digital assistant, or PDA, they might benefit as well with a tablet computer. Utilizing a tablet in the public and showcasing a presentation right there to the client is a definite advantage over competition. While wifi or hotspots are not yet ubiquitous, they may require data plans through cellular carriers to achieve the needed internet signal. Radio frequency identification, or RFID, is a wireless tool that can be utilized by employees that manage inventory.
This scanner is a system that can track the movement of goods throughout the supply chain. Mobile computers, with integrated RFID readers can help Dirt Bikes eliminate the need for manual data entry thus cutting costs with unnecessary paperwork. This tool will also help monitor assets and allow management to make decisions based on accurate data that is real time. Another use for these tags would be beneficial for human resources so that they are able to track what hardware has been allotted to employees.
With these tags present on laptops, printers, smartphones, etc. , the availability to track down the items efficiently is key. Communication has been and always will be the key to any businesses success. To become effective requires tools and planning. An intranet can enhance team productivity, save the company money, foster communication between departments, and keep employees up to date on the daily happenings inside Dirt Bikes. Instant messaging within the company can be a benefit to businesses that work in teams or on projects.
While it enhances collaboration, it is important to note that these quick chats should not be utilized to communicate confidential or sensitive information. Instant messaging is suited to quick information in regards to a status on a project, inquiring about a meeting time, or trying to find a fellow employee’s whereabouts. There are several advantages to VoIP over a traditional phone service including, price, portability, and the extra features available through utilizing the internet. The savings alone with long distance calling is reason alone to further investigate the price savings for the company.
The growing customer demand for immediacy is continuously leading organizations to use mobility as a way to gain business advantage. By incorporating wireless tools throughout the organization, you can potentially help increase revenue and control costs. Wireless networks can help facilitate real-time data to employees and network resources throughout the company. By investigating the internet tools and technology I have highlighted, you can work towards empowering your workforce at Dirt Bikes to help achieve the goals presented.